SKU Generator: Automated Product Code Management in Vestis Labs

This guide will walk you through setting up your style code system and managing your product categories, sizes, and seasons in Vestis Labs. 

Open a web browser and navigate to app.vestislabs.com. Make sure users are logged into the account.

Click on "Settings > Code Generator" in the dashboard menu.

The code design tool determines how your product identifiers will be structured. Please note that this configuration is fundamental to system setup. Once established, this formula will automatically apply to all products, ensuring consistency throughout the inventory.

Click on the "Separator" field. Choose the separator character (this is what will go between each part of the code, like a dash "-" or underscore "_")

Suggestions: Most people use a dash "-" because it's easy to read.

Users will define the information elements to be included in the complete style code format (SKU).

Click on the "+ Add Elements" to select the format element product code.

Click “X” to remove an item from a row in the SKU formula.

Choose the custom type for the SKU formula:

• Text
  Enter fixed text that will appear exactly as input in the SKU code (e.g., brand name, category, or prefix).
• Number (Sequential)
  Generate a sequence of numbers that automatically increments (e.g., 001, 002, 003).
• Letter (Sequential)
  Generate a sequence of letters that automatically increments (e.g., A, B, C).

1. "Season" to add a season to your formula
2. "Category" to add product category
3. "Style" to add the style number
4. "Material" to add material type
5. "Color" to add a color code
6. "Size" to add size information

Suggested Formula: SEASON-CATEGORY-STYLE-MATERIAL-COLOR-SIZE.

Ensure the style code aligns with the SKU format by selecting these elements:

1. "Category" to add product category
2. "Style" to add the style number

Suggested Formula: CATEGORY-STYLE

Go to "Settings" 

In the Setting Category Section, choose the generation method. There are three options:

1. "Letters (First no. of letters)" - assigns the beginning letters of each name as the code (DRESS - DRE)
2. "Letters (Sequential)" - assigns letters in order (A, B, C, etc.)
3. "Numbers (Sequential)" - assigns numbers in order (001, 002, 003, etc.)

Choose "Letters (First no. of letters)" and enter the Digit count of the letters.

Use the toggle to turn Auto Generate Code on or off.

Example in action: If you choose 3 letters, "DRESS" becomes "DRE".

In the Setting Colors section, we recommend selecting "Numbers (Sequential)" as the preferred generation method. Enter the digit count and the starting number.

Note: to minimize the potential confusion that may arise from abbreviated color names. This approach maintains simplicity and organizational consistency. 

Example in action: Sequential numbering (001, 002, 003...)

In the Setting Material Section, we recommend selecting "Letters (First no. of letters)" as the preferred generation method for the most effective code structure. Enter the Digit count of the letters.

In the Setting Size Section, for the most effective code structure, we recommend selecting "Letters (First no. of letters)". Enter the Digit count of the letters

In the Setting Style Number Section,  we recommend selecting "Numbers (Sequential)" as the preferred generation method. Enter the Digit count and the starting number.

Note: to minimize the potential confusion that may arise from abbreviated names. This approach maintains simplicity and organizational consistency.

In the Setting Season Section, for the most effective code structure, we recommend selecting "Letters (First no. of letters)" as your preferred generation method. Enter the Digit count of the letters

Users can view, edit, or delete the custom codes they have created.

Users can create additional custom codes to further customize the SKU formula.

Data Manager functions as the master product library, enabling users to establish and maintain essential data elements including categories, sizes, and seasons. These components are essential to the proper operation of your code generation system.

Go to "Data Manager" 

To set the code generator manually, select Manage the elements, For Example, "Manage Size."

Click the edit icon for any existing size to modify the code.

Enter the new code and click "Save" when done.

Users can add the created sizes in bulk mode to the data manager. Turn ON the bulk mode toggle.

Click the "Select All" button to select all available sizes at once, or manually select individual sizes as needed.

Click "Add Sizes" (or however many users need)

The sizes will automatically be added to the data manager.

Note: The same steps apply when managing Categories, Colors, Materials, Sizes, and Seasons within the Code Generator.

Users can add the code manually. Turn ON the Manual code entry toggle field if you want a specific code.

Enter the code to customize your own code generator

Enter the code manually, click "+add categories"

If users create new Categories, Colors, Materials, Sizes, and Seasons, they will be added automatically to the data manager and generate the codes.

To automatically create and manage data formulas, navigate to the Library, Settings, and Management page.

For example to create a new Season:

Go to "Settings> Collection & Style."

Select "+New" to create a new season

Enter the name of the season and select the status to be active.

Click "Save" to create the new season.

Go back to the "data manager > Seasons" from the left bar menu, and the newest season will be added to the data manager.

Go to "Collection & Style > Style" to generate the SKU code for the material

Important: Ensure all required fields are completed before generating SKU codes. All elements necessary for code creation must be filled out.

Click the generator icon to create a style code based on the Style Code Format configured in the previous step.

Note: The SKU numbers are generated in the order each style is created, and the sequence runs across all styles within your brand (not by category). This approach ensures that every SKU remains unique and traceable, avoiding any duplicates that could cause issues when exporting or integrating data later.

The example of the SKU-generated number output can be accessed here

Click "Manage SKU codes"

Users can upload an additional image to be displayed on the style barcode label.

Click to upload the picture.

Click “Generate All” to generate all style categories, or manually select individual categories as needed.

Note: The system automatically creates distinct codes for all product variations using the formulas you established.

Click "Select a style input."

Click "Save Selection"

Click "Save" to confirm and store your SKU.