Create supplier on Vestis Labs

Vestis Labs

Last Update 3 months ago

 

This guide explains how to create supplier companies in Vestis Labs and manage supplier user access for all manufacturing partners you collaborate with.

Introduction & best practice
To collaborate efficiently with your suppliers in Vestis Labs, you first need to set up their supplier company profiles. We recommend beginning by creating the supplier company. This allows you to organise your product data, prepare your styles, and ensure all relevant information is ready before granting access.

Step-by-step guide

Create Supplier

Navigate to Management > Suppliers from the left bar menu to access the Supplier Page

  • Click +New in the upper-right corner to create a new supplier.
  • Select 'Detail' on the submenu to fill out the detail information about the supplier

Name: Type the supplier's name 

Code: Type the supplier's code.  This could be the internal identifier for the Supplier or the official identification code.

Type: Select the type of the supplier's.  Eg. Fabric supplier, Factory, Yarn Suppliers, etc.

TAX/VAT Information : Type the supplier's TAX/VAT.

Registration Number: Type the supplier's Registration Number

Notes: Type additional information about the supplier.


Adding Contact Information 

Select 'Contact' on the submenu to fill out the Contact information about the supplier

Address: Type the supplier's Address, including City, Country, and Post Code

Note: Fill in both City and Country to preview the supplier's location on the map below.

Once City and Country are filled in, a live map preview automatically displays a pin at the approximate location. This is roughly where the supplier will appear on the product journey global map. Use the + and – buttons to zoom in or out.

To add multiple contacts within the Supplier Database:
Scroll down to the Contacts section and click + Add Contact. 
 A contact card will appear with the following fields:
    • Name (required) – the contact's full name
    • Title – their job title
    • Email – contact email address
    • Phone – contact phone number
    • Mobile – contact mobile number


To Add/Link Certificates to The Supplier Database


Select 'Certificate' on the submenu to upload the supplier's certification.

    Certificate: Upload the supplier's Certificate file to add the following information: Certificate Name and File.

    Note:

    1. If Users subscribe to the plan with Certificate Management Module, User can manage all the certificates within the module and just link the certificates here.
    2. The certificates are shown on the Digital ID for transparency if Users subscribe to the Digital ID (DPP)module.


    Adding Media related to the Supplier

    Select 'Media' on the submenu to upload the supplier's media information.

    Media: Upload the supplier's photographs or videos. The acceptable format are image format such as jpg. png. or video format such as mp4, URL, YoutTube Embed codes/links. We recommend to upload either URL or YouTube Embed codes/links for space efficiencies.


    Note: These media assets are shown on Digital ID for transparency.


    Adding Operational information to the Supplier database.

    Select 'Operational' on the submenu to upload the supplier's operational information.

    • To finish, click the 'Save' icon

    NOTE:

    • Users can also create a new Supplier when creating a Style on the Supplier/Factory Section.
    • Users can also create a new Supplier when creating a Material Library on the Supplier/Factory Section.

    Create Supplier with AI Generator

    Navigate to Management > Suppliers from the left bar menu to access the Supplier Page
    • Click Create with AI in the upper-right corner to create a new supplier from an uploaded file.

    Upload an image or PDF of a supplier business card and let AI extract supplier information for you. The AI will analyze your file and provide detailed supplier information including name, contact details, address, tax information, etc.

    • Click Generate to start creating supplier records from the uploaded file.
    • The information from the uploaded file will be automatically filled in the create supplier page.
    • Click the 'save' icon

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